We recognize our obligation to manage your data responsibly. We do not and will not sell your data to third parties.

This policy applies to the use of the website https://cinars.org/en (the "Site"). Please read it carefully to understand when you provide us with your data and how we use it. By using our Site, you consent to the processing of the personal information you provide to us as described herein.

To make this Policy as clear as possible, we have identified the occasions when a user might potentially share personal information with us. The Policy is therefore divided as follows:

• Learn more about CINARS
• Subscribe to our newsletter
• Apply for a job
• Submit your application for the CINARS Biennale
• Submit your application for international assignments
• Register for the CINARS Biennale
• Contact us

The information collected through these different sections will be discussed in more detail in this Policy. Information such as how your personal information is used, how and when it might be shared, how you can access and control it, how we ensure your information is secure, and how to contact us will be addressed.

When you try to learn more about us, whether by browsing our Site or contacting us by email for more information, various pieces of information will be collected.

We collect the following information during your initial contact or as part of your ongoing communications with us:

• Full name
• Email address
• Information you voluntarily provide

Why: The data collected allows us to respond to your request and help you easily find the information you are looking for.

We also automatically collect, in accordance with your cookie preferences: your IP address, information provided by cookies or similar technologies, such as your geographic location, the page or search terms that led you to our Site, the amount of time you spend on our Site, the pages you view, the time you spend on each page, the identity of your Internet service provider, and the date and time you access our Site.

Why: The data collected allows us to analyze how our Site is used and accessed, enabling us to enhance its functionality and optimize it to better meet the needs of our users. The data collected is also used for marketing purposes.

When you choose to subscribe to our newsletter, we collect your email address, first and last name, company name (if applicable), language, country of origin, and professional category (artist, broadcaster, observer) via a form.

Why: We use this information to subscribe you to our newsletter, as requested, and to personalize our communications with you.

Please note that you can unsubscribe from our newsletter at any time.

When you decide to apply to work with us, we ask you to provide certain personal information in order to process your application.

We collect:

• Last Name
• First Name
• Email Address
• CV

Any information you voluntarily provide during the application process.

Why: We use this information to review your application, to check if your profile matches our requirements, and to respond to your application, if applicable.

Please note, however, that if you refuse to provide the requested personal information, we may not be able to process your application.

When you submit your application for the CINARS Biennale, we ask you to provide the following information:

• Name of organization (if applicable)
• Position within the organization (if applicable)
• Phone number
• Address
• Full name
• Biography
• Photos of the application performance
• Link to the full performance and/or an excerpt
• Password to access the performance video

Why: We use this information to review your application, to check if your profile matches what we are looking for, and to contact you if we have any questions or if we decide to select your application.

Please note, however, that if you refuse to provide the requested personal information, we may not be able to process your application.

When you apply for the international missions in which CINARS participates, we ask you to provide the following information:

• Name of the organization
• Nationality of the organization
• Position within the organization
• Gender
• Language
• Address
• Telephone number
• Website of the organization
• A biography
• Photos of the application presentation

Why: We use this information to review your application, to check if your profile matches what we are looking for, and to contact you if we have any questions or if we decide to select your application.

Please note, however, that if you refuse to provide the requested personal information, we may not be able to process your application.

When you register for the CINARS Biennale, we collect the following information:

Pour les artistes (Off CINARS) :

• Representative's name
• Email address
• Postal address
• Telephone number
• Photo ID
• Age range
• Company name
• Nationality
• Discipline
• Company biography (CV)
• Company website
• Photos of your performances and video links
• Bank details (if applicable)

For presenters and for the purpose of booking airline tickets:

• Your name (as it appears on your passport)
• Passport number and expiry date
• Whether or not you require a visa
• Address
• Telephone number
• Any medication we need to be aware of

For observers:

• Name
• Email address
• Postal address
• Telephone number
• Photo Identity
• Age range

Why: We use this information to register you for the Biennale. We also use this information for logistical and organizational purposes related to the event, including booking flights. Finally, we use this information for statistical purposes.

Please note, however, that if you refuse to provide the requested personal information, we may not be able to register you.

You may wish to contact us if you have any problems or questions. You can contact us by email. During this process, we will collect information such as your:

• First name
• Last name
• Information you voluntarily provide
• Email address

Why: We use this information to identify you and respond to your questions or requests.

Please note, however, that if you refuse to provide the requested personal information, we may not be able to process your request.

In addition to the specific purposes mentioned above, we generally use your data to:

• Communicate for promotional purposes (in a B2B context);
• Compile statistics to guide business decisions;
• Ensure we comply with our contractual and legal obligations to you or any other person;
• Update our records; and
• Improve our Site by developing new features, conducting research, and maintaining its current performance.

When you visit our Site, you may provide us with information through cookies or similar technologies.

Cookies are files containing a small amount of data about a given user. This data may include an anonymous unique identifier. Cookies are stored on the user's computer or on the hard drive of another device. They allow us, among other things, to personalize your user experience each time you visit our Site.

Please see our cookie policy here.

When you register for the CINARS Biennale, you consent to your data (first name, last name, organization, and email address) being shared with all participants for professional purposes, as required by a networking event like the Biennale, which constitutes its raison d'être.

We do not sell our users' personal information under any circumstances. Your data is only shared in accordance with this Policy. When you consent to this Policy, however, we may share your personal information with the following parties:

Third-party providers: As part of our business activities, we may need to share some of your data with certain third parties.

For example, we may share some of your data with our IT providers to fulfill their mandate or perform a service contract. This may include, for example, the marketing services we use.

Generally, the providers we use will only collect, use, and disclose your information to the extent necessary to perform the services they provide to us, such as hosting our Site using Laravel in Ontario.

However, some third-party service providers have their own privacy policies regarding the information we are required to provide them when we use their services. For these providers, we recommend that you carefully read their privacy policies to understand how they will handle your personal information.

Please note that some of these providers are located outside of Quebec, and your data may therefore be transferred abroad. The location of each of our IT providers is specified below.

Once you leave our Site or are redirected to a third-party website or application, you are no longer governed by this Policy.

List of our IT providers

Google (data analytics – USA): https://policies.google.com/privacy?hl=fr&gl=fr

• To prevent your data from being collected by Google Analytics: https://tools.google.com/dlpage/gaoptout?hl=en

Intuit (email marketing – USA & Canada): https://www.intuit.com/privacy/statement/fr-ca/

Cookie policy: https://security.intuit.com/intuit-cookie-policy

Laravel (hosting – Canada): https://laravel.com

Zone Festival (management and production software – Canada): https://zonefestival.com/site_internet/privacy.html

Parties with whom we may be legally required to disclose your information: We may disclose your information if required by law or if such disclosure is necessary to:

Comply with the law or any legal process

Protect the rights or CINARS Property

Protecting the security of our Site, our users, and their data

Parties likely to be involved in a financial transaction: We may transfer your data following a change of control, merger, liquidation, or other transaction involving CINARS. The information necessary for this process will be used solely for the purpose of completing the transaction, and we will only disclose this information without your consent if permitted by law. We will take the necessary steps to protect the confidentiality of this information and will destroy it if the transaction is not completed or if its use is no longer necessary for the completion of the transaction.

Please note that you may leave our Site by clicking on certain links on it. We are not responsible for the privacy practices of these other sites and recommend that you carefully review their privacy policies.

Data protection laws grant you certain rights regarding your information. Depending on the laws applicable to your data and subject to certain exceptions and requirements, you may have the following rights:

• Request access to your data to verify it. Please note, however, that we reserve the right to request additional information to verify your identity;
• Request that we modify or correct your data;
• Request your personal data and information in an accessible format;
• Withdraw your consent to the processing of your personal data;
• Lieve in the appropriate authority if you believe that we are processing your data in violation of applicable data protection laws.

You can review, modify, or delete your personal information by emailing us at gdore@cinars.org or using the contact information provided at the end of this Policy. We will respond to your request as quickly as possible. Please provide sufficient detail so that we can identify you and respond to your request.

Your personal information is hosted in Ontario, on Laravel's servers.

We will retain all collected information for as long as necessary to fulfill the purposes for which we collected it or for other essential purposes, such as complying with legal obligations. We will destroy this data at the end of this period, or if you decide to withdraw your consent. If you request it, you will receive confirmation that your request has been processed once your data has been deleted.

To protect your personal data, we take reasonable precautions to ensure it is not inappropriately lost, misused, accessed, disclosed, altered, or destroyed.

For example, our Site uses HTTPS for communications, secured by an SSL certificate.

We also change the passwords of our temporary staff whenever their terms end.

If you have any questions about the security of your personal data, please email us at gdore@cinars.org.

We do not solicit or collect personal information from children under the age of 14. If you are a parent or guardian and become aware that a child under the age of 14 has provided us with personal information, please contact us. If we discover that we have collected personal information from a child under the age of 14 without parental consent, we will delete any information that may have been collected.

If you are not satisfied with our response to a request concerning your personal information, you may contact the Commission d'accès à l'information du Québec (Quebec Access to Information Commission), the public body responsible for overseeing the management and processing of personal data in Quebec.

Quebec Access to Information Commission

2045 Stanley Street
Suite 900
Montreal, Quebec H3A 2V4
Telephone: 514-873-4196
Toll-free: 1-888-528-7741
Email: cai.communications@cai.gouv.qc.ca
Website: http://www.cai.gouv.qc.ca

We reserve the right to modify this Policy at any time; please review it frequently. Unless otherwise stated, changes to this Policy are effective immediately upon posting on our Site. If any changes are made, we will notify you here of the update so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

If you wish to access, correct, modify, or delete any personal information we hold about you, file a complaint, or simply obtain more information, you can contact us at the following address:

Montreal International Conference of Performing Arts

Attention: Privacy Officer

2 Sainte-Catherine Street East
Montreal, Quebec, H2X 1K4 Canada
gdore@cinars.org